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Welcome to New Employee

Guidelines : Welcome to New Employee

Welcome to New Employee

Guidelines and Alternate Phrases

  • Show pleasure at the prospective employee’s decision to join the firm. Show sincere enthusiasm and confidence in the employee.
  • Jack, we’re thrilled you’re casting your lot with us.
  • We were so pleased to learn you had accepted the job offer here.
  • We are so pleased to hear you will be joining us shortly in Sarasota.
  • Welcome aboard. We can’t wait until you get here to help us call the shots.
  • We want to welcome you to the Hintze staff; we’re eager to have you help us improve our services here.
  • We’re looking forward to having you join us next month. There are many who’ve already spoken with you during the times you visited and who are so eager to have you on the team.
  • We’ve been so proud to announce to our clients you will be joining our staff August 1.
  • We’ve made the right decision in offering you a position here, and you’ve certainly made the right decision in accepting our challenge. We can hardly wait to have you aboard and working on the challenges that face us in the coming months.
  • The other members of our management team and I want to formally welcome you to the organization. We continue to appreciate your past accomplishments elsewhere and are expecting equally good things here.
  • Make the reader feel good about the decision to join the staff, with gentle reminders about the challenges and rewards of the future. You may make complimentary remarks about the people in the organization, the organization’s past successes, or the abilities and experience of the new employee.
  • Our Sarasota location has lagged behind our other divisions for two years now, and we’re looking forward to your turning things around there.
  • Your smile and energy will be a welcome addition to the front office and customer counter.
  • Your enthusiasm and expertise make a package that will be difficult to beat during the upcoming months.
  • The quality and productivity issues we discussed with you during the interviewing process are the primary challenges facing us as an organization and you individually in your leadership position. The workers at your site are definitely looking to you for new ideas about reducing waste and improving the overall efficiency of our operations.
  • Your sales quotas will present both a challenge and a sense of great accomplishment as you bring new accounts to the organization.
  • Your first concern will be to reduce our delivery time overseas, a major issue in winning repeat business in those markets.
  • The new software development programs you’ll be designing will have top priority with all our managers, and their successful completion will gain you visibility throughout the organization.
  • We’re looking forward to hearing your innovative ideas, to seeing your plan for redesign of the facilities, and to following your lead in improving customer service.
  • Of course, we think ours is the best bank in the city, and we think you will, too, especially after you begin work here. Our employees have built the fine reputation we enjoy.
  • We think you and Bob Harris are just the two people to turn our company to the future in account management.
  • We expect another great year–we’re projecting real growth of about 28 percent again.
  • Offer any help you think may ease the employee’s adjustment to the new community or work environment.
  • The people in our Personnel office can provide a plethora of lists–everything from doctors to tennis instructors. Please call them.
  • If I can answer questions about the community, such as available medical facilities, child-care centers, or recreational activities, let me know.
  • We’d be happy to make a few phone calls on your behalf to see if we can find your two teenage sons summer employment, if they’re interested.
  • We’ve enclosed season tickets for you and your wife to the community theater. We want you to become immediately involved in our social activities here and meet other couples who may share your interests.
  • We’ll be happy to reimburse the travel expenses for your wife to join you over the next two or three weekends until the family gets moved here permanently.
  • Use an informal tone.
  • Be personal and specific in your comments; a welcome-to-the-organization too often sounds like a form letter and loses its impact with vague generalities.
  • I hope you and your two boys can get immediately involved in the Grayson Golf Club.
  • Although the weather in Houston is somewhat muggier than Boulder, you can always look at the bright side–your skin will look young forever!
  • You’re going to have about a 30-minute commute from your Westwood subdivision. Unless you’ve heard of a better route, I suggest taking I-10 into downtown.
  • Why don’t you ask Marge and the girls to join us for lunch sometime during the first few weeks? I’ll be eager to meet them.

Example 1: Welcome letter to new employees





SUBJECT: Welcome to Pantego-Morris

With enthusiasm, we welcome you to Pantego-Morris. Recruiting only the most capable people such as you is one of the most enjoyable and rewarding of my responsibilities.

We all look forward to your contributions of creative publicity–particularly on the Jamison account–and innovative marketing strategies. To paraphrase a cliché, five heads are better than four. After your first Thursday morning staff meeting, you’ll see we really do work together as a team.

Of course, your first few days on the job will be taxing but remember help is only a desk away. When you have questions about the job or need advice about relocating, just ask.

You’ve made a sound choice in coming to Pantego-Morris, and we’ll do everything possible to provide you with opportunities for career growth. Here’s to a long and rewarding relationship.

Example 2: Welcome a new employee letter

Company Name or Letterhead
City, State Zip


City, State Zip

Dear Robert:

We are so pleased you’ve accepted the position as plant manager for our Harrisburg site. Your past accomplishments and experience at Ravenswood have surely whetted your appetite for the tasks and challenges at the new location. Coming in at such an early stage will give you the opportunity to hire and shape your staff into a dynamic team that will serve as a model as we expand into other manufacturing operations.

May I suggest you bring your wife and three sons by the office sometime soon so we may meet them and welcome them personally? If your wife can’t get away from her job in the daytime, I’m always around during the early evening hours. Anyway, our July 4 company picnic looms on the horizon, and I’ll certainly get to meet your family then if not before. Changing jobs when a move is involved always becomes a family effort. We want to make the adjustment as easy as possible.

We’re excited about your potential here and what you can contribute to the organization.


Example 3: Welcome to New Employee

Company Name or Letterhead
City, State Zip


City, State Zip

Dear Jean:

Welcome aboard! I’m sure you’re going to be a valuable asset to our team in Miami. With your help, we’re going to get that new software line off to a commendable start.

I’m sure you have some questions about what you are supposed to do and how you should do it–but take it easy and you’ll do fine. There are lots of folks around here who will help you out.

As I’m sure you know, to be a successful salesperson, you need a plan. Therefore, our plan for the next two weeks is as follows:

Week of 2/10 This week should be spent familiarizing yourself with our shop operations. Familiarize yourself with the shop, ask about equipment with which you’re unfamiliar, ask about how things are done and why. Introduce yourself to the operators. Locate the pricing book and skim through it (we’ll discuss that the second week). Then spend the rest of the week calling your old accounts to tell them you’ve moved, and it wouldn’t hurt if you want to drum up a little business from your old accounts.

Week of 2/17 You and I will spend the week together discussing time and territory management, how to use the pricing book, and how to make effective sales calls. Then you will put what you have learned into practice.

I’m looking forward to getting to know you better and meshing our skills into a very successful team. I’m equally confident the community will welcome your husband and boys. In fact, why don’t you let the boys meet you here after shop hours some evening? I think they’d probably like to see the heavy equipment.

If you have other questions before you report your first week, feel free to call me here or at home (233-4598).

Best regards,

Example 4: Welcome letter for new hires

Company Name or Letterhead
City, State Zip


City, State Zip

Dear Daniel:

We are excited that you will be joining us in March. The public relations department has had organizational problems since Michelle King left in January. We are confident that your leadership will be just the thing to get it back on track. Your experience in public relations for the FDA will certainly be an asset.

If I can be of any help to you or your family during your move, please don’t hesitate to call me. I can suggest doctors, schools, playgrounds, and other essentials for parents with young children. Janet Sears, our resident gourmet, would be happy to suggest some restaurants.

Karen Lawrence will be at your disposal during your first week to help you learn the administrative and logistical ropes.

We extend our warmest welcome, Daniel to you and your family. We are glad you chose to embark on the coming challenges with us.


Example 5: Internal memos for new employee





SUBJECT: Welcome to Markus & Leeds, Christine!

Welcome to our team. We are so pleased to have you join the legal department. A person with your integrity and expertise in civil rights and medical malpractice will be a superb addition to the firm. John Casis, the person who currently handles most of our civil rights issues will be available to answer any questions you have as you get settled in. I am sure John will be happy to have another attorney to help with the ever-increasing case load.

Since you are a Washington, D.C., native, making the switch to the other side of town will probably be no big deal. However, our corporate climate may take a little getting used to. We try very hard not to have a beltway mentality. Our structure is flexible and extremely responsive to staff members’ ideas.

If there is anything I can do to ease your adjustment, please come talk to me. My office door is always open.


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