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Administrative Position

Example 1: Sample of job description for administrative position

JOB TITLE: Employee Services Retirement Benefits Administrator

DEPARTMENT: Department of Employee Services

ACCOUNTABILITY: Reports to Director of Employee Services

JOB DESCRIPTION: Interprets, administers and communicates employee benefits with a primary focus on the ICB Martin Retirement Plans, including the Defined Contribution (401k), Defined Benefit and Sec. 457 Deferred Compensation.

PRIMARY DUTIES AND RESPONSIBILITIES: Serves as the primary contact managing all relationships and contracts regarding retirement benefits with external service providers, consultants and vendors. Presents, develops and communicates information regarding benefit plans to employees. Is accountable for the professional administration of all benefit plans with assets of approximately $150 million.

QUALIFICATIONS: Bachelor’s degree in Accounting, Finance, Management or related field. A minimum of 5–7 years job-related experience with a plan of similar size or related level of experience with a financial institution.

REQUIRED SKILLS AND ABILITIES: Working knowledge of pension, 401(k) and deferred compensation plans and the laws pertaining to them. Knowledge of tax laws, investments, accounting and actuarial information related to retirement plan administration. Ability to analyze data, provide recommendations and develop actions to administer plans accurately. Ability to provide technical direction and support to the Board of Trustees, employees, vendors and consultants. Excellent verbal and written communication skills, marketing skills, mathematical skills and organizational skills. Detail oriented. Possess understanding of mainframe systems, PC software experience, including word processing, database and spreadsheet applications. General understanding of accounting principles and ability to perform reconciliation of plan transactions.

Example 2: Administrative job description

JOB TITLE: Account Executive, Corporate Accounts

DEPARTMENT: Marketing Department

ACCOUNTABILITY: Reports to President of Marketing

JOB DESCRIPTION: Negotiates and manages contracts to ensure achievement of pricing, profitability and sales objectives

PRIMARY DUTIES AND RESPONSIBILITIES: Coordinates activities with field sales organization to develop programs to effectively increase sales and contract compliance. Implements new and proven selling strategies for corporate account customers including the leveraging of value added services. Coordinates strategic programs and business partnerships to target, pursue and achieve incremental sales in key corporate accounts

QUALIFICATIONS: Bachelor’s degree or equivalent with preferred emphasis of study in business. Minimum of six (6) years experience in sales or marketing with a heavy emphasis on contracts and corporate selling. A minimum of two (2) years sales/contract/corporate accounts management.

REQUIRED SKILLS AND ABILITIES: Working knowledge of current robotics technology and market. Demonstrated understanding of financials associated with contracts. Excellent verbal and written communication skills.

WORKING CONDITIONS: Extensive overnight travel.

Example 3: Administrative position description sample

JOB TITLE: Manager, International Marketing

DEPARTMENT: Marketing Department

ACCOUNTABILITY: Reports to the Director of the Marketing Department

JOB DESCRIPTION: Develops strategic and tactical plans for all BioTech products to support corporate objectives in assigned international markets.

PRIMARY DUTIES AND RESPONSIBILITIES: Formulates and documents marketing plan in collaboration with foreign distributor for assigned market, with measurement system in place. Proposes market strategy for upcoming year through data analysis and identification of problems and opportunities in foreign markets. Participates in forecast and budget process. Works with market research department to gather and analyze international market research data, utilizing published studies, focus panels and personal interviews with foreign distributors and surgeons. Builds rapport, communicates and interacts with foreign surgeons. Coordinates visits of American surgeons to international clinics, companies, shows, conferences, workshops and sales training. Participates with product teams in long-range planning of new product introductions. Manages all aspects of pre-launch projects for new products and product updates in international markets.

QUALIFICATIONS: Bachelor’s degree in Marketing or related business/technical area or equivalent. M.B.A. desired. Minimum six (6) years experience in medical sales/marketing. International marketing experience preferred.

REQUIRED SKILLS AND ABILITIES: Knowledge of features and benefits of all BioTech product lines as well as a knowledge of international competitive products and programs. Ability to communicate clearly in verbal and written form in English. Fluency in French, Japanese, and/or German desired. Working knowledge of budgeting principles. Proficient in computer skills, including electronic mail, record keeping, routine database activity, word processing, spreadsheet and graphics.

WORKING CONDITIONS: International travel (40-50percent) by land and/or air.

Example 4: Sample job descriptions

JOB TITLE: Commercial Sales Account Executive

DEPARTMENT: Sales Department

ACCOUNTABILITY: Reports to Sales Director

JOB DESCRIPTION: Responsible for multi-dwelling residential telecommunications sales and services.

PRIMARY DUTIES AND RESPONSIBILITIES: Negotiates contractual relationships with accounts. Maintains a database of accounts, training and other product knowledge concerns. Coordinates changes in management and other ongoing customer service issues.

QUALIFICATIONS: Bachelor’s degree or equivalent experience. Experience in large volume, service-based sales. Access to reliable transportation.

REQUIRED SKILLS AND ABILITIES: Excellent verbal and written communication skills. Strong PC skills.

Example 5: Job description template

JOB TITLE: Executive Vice President and Chief Operating Officer

DEPARTMENT: Office of the President

ACCOUNTABILITY: Reports to the President and Chief Executive Officer

JOB DESCRIPTION: Assists in the overall planning and management of the corporation, with a specific focus on programmatic efforts, serving as the corporation’s Chief Operating Officer.

PRIMARY DUTIES AND RESPONSIBILITIES: Supervises the programmatic managers of the corporation. Coordinates work within and among components of the regional educational laboratory program, and oversees the integration of all programmatic efforts for optimum impact on the corporation’s mission. Oversees office staff and assigned budget. Designs and conducts regular participatory reviews of programmatic efforts, reporting findings to the President and Chief Executive Officer and staff. Acts for the President and CEO in his absence. Performs other such duties as may be assigned by the President and CEO.

QUALIFICATIONS: Ph.D. or Ed.D. from an accredited university or college with a major in education, educational administration, psychology, evaluation, measurement, social/behavioral sciences or a related field. Minimum of seven (7) years of successful experience (after completing doctorate) in an educational research and development organization as director, major manager, or program director. Experience using institutional, cost, quality, and evaluation procedures. Experience in working with state, intermediate and local education agencies and with community-based organizations.

REQUIRED SKILLS AND ABILITIES: Demonstrated knowledge of educational research, development and dissemination. Knowledge of policy, administrative and programmatic issues in education as well as federal, state and local education institutions. Ability to plan and lead a wide variety of large-scale educational research and development programs. Ability to manage a large multi-ethnic, exempt and non-exempt staff. Work at high levels of quality within firm timelines, and work directly and collaboratively with diverse constituents and staff. Well-developed interpersonal skills and well-developed communication skills in oral and written English. Skills in writing technical reports, proposals and other documents with fluency and precision.

Example 6: Job description documents

JOB TITLE: Business Development Representative

DEPARTMENT: Direct Credit Sales

ACCOUNTABILITY: Reports to Division Manager

JOB DESCRIPTION: Identify, analyze and meet client borrowing needs by developing referral source relationships.

PRIMARY DUTIES AND RESPONSIBILITIES: Must be able to generate aggressive direct consumer loan productions goals of 500K+ per month.

QUALIFICATIONS: Bachelor’s degree preferred. Three to five years banking experience; two to three years consumer lending experience, one year of consumer real estate experience. Strong credit skills and experience with interim construction loans.

REQUIRED SKILLS AND ABILITIES: This position will work with referral sources for residential lot and interim construction loans. Also will work closely with support specialist to ensure asset bookings, within bank guidelines. Must meet/exceed payment protection penetration goals.

WORKING CONDITIONS: Fast paced, intensive atmosphere.

Example 7: Job description examples

JOB TITLE: Store Manager

DEPARTMENT: Single Unit of Franchise

ACCOUNTABILITY: Reports to District Manager

JOB DESCRIPTION: Maximize sales and net profits in assigned store through effective management, operational and financial methods.

PRIMARY DUTIES AND RESPONSIBILITIES: Recruit, hire and train positive enthusiastic employees, ensuring proper customer service. Develop positive and professional relationships with all the store suppliers. Analyze all available management reports and take appropriate action based on the reports to maximize sales and net profits. Establish sales and profit objectives and develop specific plans to meet the objectives. Promote excellent service. Resolve customer complaints in a timely and professional manner. Promote and ensure a positive public image within the neighboring community.

QUALIFICATIONS: Preferred B.A. in Management or related field. Minimum six (6) years upper-management experience.

REQUIRED SKILLS AND ABILITIES: Develop and assign tasks appropriately to ensure the store functions efficiently. Maintain a professional and supportive image among subordinates and supervisors. Schedule employees within company guidelines to maximize customer service and maintain store image.

WORKING CONDITIONS: Varied hours, especially during holiday seasons.

Example 8: Job description for administration

JOB TITLE: Employee Relations Manager

DEPARTMENT: Human Resources

ACCOUNTABILITY: Reports to company vice president

JOB DESCRIPTION: Manage a staff of professionals. Support personnel in the development and implementation of employee relations policies, programs, and systems.

PRIMARY DUTIES AND RESPONSIBILITIES: Policy development and implementation, management consulting and training, management reporting, progressive and corrective discipline, employee complaints and grievances, alternative dispute resolution, performance evaluations.

QUALIFICATIONS: Masters degree preferred. Bachelor’s degree in Labor Relations, Human Resources Management or related discipline with at least five (5) years related supervisory experience.

REQUIRED SKILLS AND ABILITIES: Specialized training in employment law preferred, including responding to inquiries from EEOC. Experience in managing and engaging multiple employee relations issues simultaneously. Strong leadership and coaching skills with the ability to work effectively with all levels of management. Excellent verbal, written, presentation and project management skills.

WORKING CONDITIONS: Multi-task environment.

Example 9: Job descriptions administrator

JOB TITLE: Network Administrator Supervisor

DEPARTMENT: Information Systems Department

ACCOUNTABILITY: Reports to management

JOB DESCRIPTION: Supervises staff that maintains and upgrades company system.

PRIMARY DUTIES AND RESPONSIBILITIES: Supervise and delegate assignments to staff in the following areas: repairs and/or troubleshooting PCs, installation of LAN applications and network software on PCs, troubleshooting PC software application problems, providing support for LAN end user, installation of Internet and TCP/IP based software at client workstations.

QUALIFICATIONS: B.A. in computers required; M.A. in Management preferred, with a minimum of two (2) years experience.

REQUIRED SKILLS AND ABILITIES: Ability to do all tasks assigned to staff; ability to effectively organize, delegate, and lead staff.

WORKING CONDITIONS: Challenging atmosphere with new tasks daily. Some overtime, few weekends.

Example 10: Administrative Position

JOB TITLE: Compensation Employment Manager

DEPARTMENT: Human Resources Department

ACCOUNTABILITY: Reports to Human Resources Director

JOB DESCRIPTION: Functioning as a pro-active business partner to line department

PRIMARY DUTIES AND RESPONSIBILITIES: Managing a professional staff involved in compensation planning, classification, pay and recruiting. Overseeing the development, implementation, and administration of programs with a primary focus on recruitment, pay for performance, market-based survey analyst, and alternative pay programs such as skill-based and goal-based pay (gain sharing) which will attract and retain top candidates. Ensuring all aspects of work integrate well with each other and other areas of the Human Resources Department. Communication with and training of department and city management on compensation and employment activities.

QUALIFICATIONS: A bachelor’s degree in a related field. Five years experience in compensation planning and/or analysis of compensation programs with three years in a supervisory/lead capacity; two years experience will substitute for one year of education.

REQUIRED SKILLS AND ABILITIES: Experience with skills-based pay and goals-based pay programs.

WORKING CONDITIONS: Multi-task challenges.


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