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Introduction of New Employee







Guidelines : Introduction of New Employee

Introducing New Employees

Guidelines and Alternate Phrases

  • State the new employee’s name, position, effective date of employment, and, if appropriate, the reporting line.
  • Give details of the person’s experience–education, experience and expertise, past employers, major clients, or special projects handled.
  • Sarah is a graduate of Mississippi State University and received her law degree from Baylor University in 19–, the year she became associated with the San Francisco law firm of Belco & Blevins.
  • Jim is an expert in the areas of business/real estate/energy and has a broad range of knowledge in banking and corporate law as well.
  • Ask the readers to welcome the employee.
  • We extend our heartiest welcome to you, Sarah.
  • I will appreciate your help in making Jim feel welcome.
  • Please show Jim the ropes around here.
  • When introducing an employee, add a personal touch. Such introductions lean to the unimaginative–assignment, credentials, chain of command. To give staff members a start in conversation, mention a few personal details of both “official” and “unofficial” nature. Be sure, of course, to clear those details with the employee.

Example 1: Sample letters for introduction a new employees

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Joan,

The “help” I’ve spoken to you about has finally arrived! My associate Michael James expects to be in Dallas from February 2-10 (staying at the Wyndam Gardens). I would very much like for you to meet him because I’m sure, from time to time, he will be gathering information for me on some of the projects you and I regularly coordinate.

Michael is one of the senior people in our corporate finance area and will be regularly traveling to Dallas and other Texas cities for me.

I’ve suggested he give you a call when he arrives. If you are unable to see him during this time, could you perhaps refer him to Martin O’Hara for a tour of your operations there? The more he knows about how my job and your job dovetail, the more he’ll become a vital link on which we can depend.

Thank you. Michael is looking forward to meeting you. By the way, you two should have some stories to swap–he’s an Aggie also.

Sincerely,

Example 2: Introducing a new employee

Memorandum

TO:

FROM:

DATE:

SUBJECT: New Employee–Bill Fritz

Effective September 10, Bill Fritz will join our department as a computer programmer, reporting to Tom Symonds.

Bill has formerly worked with Sewell-Spencer Corporation, where he served as an associate programmer. In that position, he gained valuable experience in both maintenance and development programming, as well as in operations support. Bill is a graduate of Ohio University with a specialization in management information systems. On leisurely weekends, you’ll find Bill enjoying his favorite hobbies–trout fishing or racquetball.

Since Bill is from out of state, join me in welcoming him to our staff, our state, and our southern lifestyle. Welcome aboard, Bill.

Example 3: Welcome a new employee letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear James:

We are excited to have Bill Donnelly joining our staff as of the beginning of next month. He will be replacing Tomas Chavez as assistant planning coordinator. Like Tomas, he will act as an information link for our two offices, and will be reporting directly to Mr. Grant at your office.

You will remember Bill from his brilliant work with Rowe & Phelps. Their organization gained an enviable reputation for the quality of information contained in all their official reports and presentations, and we have high hopes that Bill will perform his magic for us also.

We are hosting an informal wine and cheese reception for Bill on Friday afternoon, from 3:00–5:00. We hope that you and Mr. Grant will be able to attend. I’ll warn you though, Bill is known to be something of a practical joker from the word go, so you might want to be on your guard (I’ll tell you what happened to me at our first meeting after he had been hired, once you’ve had a glass or two of wine)!

Regards,

Example 4: Introduction new employees memos

Memorandum

TO:

FROM:

DATE:

SUBJECT: New Employee—Alex Trent

Alex Trent will be joining our staff as a Technical writer on August 15. He will be in Stacey’s section, and will be working alongside LaShona and Dwight.

Alex has extensive experience in computers and computer manual design; working for both Crawford’s and Kelly Computers. He has also published several articles in professional journals about computers and technical writing, his last of which was circulated with our last employee newsletter.

Alex is excited to be joining our staff after having heard so much about our strong sense of group loyalty. We invite you all to a luncheon on the 15th so that you may have the chance to get to know him before the pressures of upcoming deadlines bear down upon us.

Example 5: New employees announcement

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Alan & Jorge:

You will finally be receiving your much needed “third brain”! Brenda Bates has just been hired and will begin working on the same day that you receive the Baxter account. We have given her a copy of the current reports to review, and I’m sure she will arrive ready to share her ideas.

Brenda attended Baylor and has been working for Healy & Associates since she graduated three years ago. Remember the Cotter campaign Healy put out that you both admired so much? That was Brenda’s project, from beginning to end. She has the experience and know-how, and, more importantly, after her long years of having to fly all those projects solo, she is overjoyed at the idea of “having other creative minds to bounce ideas off of and learn from.”

I thought we could all go out to lunch on Monday, before Brenda starts, and get acquainted away from the office. Any suggestions for where to go? Don’t be shy—the company is footing the bill!

Cordially,

     

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