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Offering Job












Guidelines : Offering Job

Making Job Offers

Guidelines and Alternate Phrases

  • Confirm the job offer, including position title, salary, and effective date.
  • This letter will confirm your acceptance of our employment offer as an accountant in our audit division at $28,000 annually. Your first day on the job will be October 6.
  • Confirm key job responsibilities for management employees.
  • Ask for a decision by a specific date if the offer has not been accepted by phone or in person.
  • Include details about where to report for any employee orientation or forms processing.
  • Please call Sharon Peyton at 123-4567 to arrange for a pre-employment physical prior to your beginning date.
  • We have planned for you to spend your first two days in an orientation meeting designed to introduce our eight new reps to the company’s key executives, our major product lines, and our management philosophies.
  • End with a welcome to the company.
  • We look forward to your contributions to the company.
  • We are pleased you have accepted our offer.
  • We are excited about your coming to work with us.
  • We have every confidence this assignment will be just the career opportunity you are seeking.
  • Welcome to the team.

Example 1: Sample letter for job offering

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Hyde:

We are pleased to offer you a position as an associate programmer in our Colonnade offices upon completion of your degree this semester. In line with our latest salary increases, we can offer you a starting salary of $36,800. Although we have some flexibility to work with you in scheduling a starting date, we would like to have you report to work by May 15.

If you decide to accept this position, we will begin immediately to schedule you for our three-week orientation program in Cleveland. The details of that and other forms processing we’ll forward to you later.

Please call Mark Spencer directly at 214-555-0494 to give him your response by Friday, May 6. We look forward to your decision to go to work with us because we believe your background and interests will make your association with us mutually rewarding.

Sincerely,

Example 2: Example of job offer letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Sarah:

This letter will confirm our offer of employment to you as our new divisional office manager, effective September 1. Your starting salary will be $35,000.

As we discussed, your primary responsibilities will be to:

• Supervise 28 clerical employees
• Maintain equipment and inventory
• Coordinate shipping and payment schedules with all suppliers
• Develop community relations by participation in local civic affairs

On your first day, please report directly to our HRD office (lower level, room 155) at 9:00 a.m. for a general orientation on job benefits and forms processing.

Your employment is considered probationary for the first 90 calendar days. During that time your employment may be terminated if your immediate supervisor determines you have not met and will not maintain the minimum requirements of job performance. That termination may be without notice, and there will be no payment in lieu of notice.

We’re sure you will find exciting challenges and opportunities here, and we look forward to a mutually rewarding relationship. Welcome to Metbar!

Cordially,

Example 3: Job offer letter to candidate

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Foster:

We are pleased to confirm our offer to join our staff as regional sales manager, effective August 5. Your starting salary will be $54,000. I’ve enclosed some information on our benefits program. We will discuss the specifics of your incentive package once you have started.

We appreciate the fact you gave us an opportunity to show you our facilities and to expose you to our people and their ideas. We’re ready to have you jump aboard in August for our biggest advertising campaign ever!

Cordially,

Example 4: Job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Doug:

Thank you for visiting with us last week. We are confident you can make an important contribution to Herrington International and would like for you to join us as senior vice president with all financial responsibilities.

Your base salary will start at $65,000 and will be reviewed annually. In addition, you will be on the executive incentive-bonus list. Those on this list receive an incentive bonus based on both corporate and individual performance. Last year the bonuses at your proposed level averaged about 28 percent of base salary.

You will also receive a company car and an Avvar Club membership.

We will also immediately grant you an option in the amount of 5,000 shares. I believe you have read this year’s proxy statement outlining our new stock grant program for key executives. You will be eligible to participate in this program when the next grants are made in January.

I’ve enclosed information about the company’s benefit programs and our relocation policy.

We look forward to your long and successful career with us.

Cordially,

Example 5: Employment offers

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Wentworth:

We would like to offer you a position in our company as Project Manager in the semiconductors division. We believe your extensive research experience at Hale University will be a significant contribution to our team.

The position includes an annual salary of $54,000, plus benefits described in the enclosed brochure.

As I outlined at our last meeting, your principal responsibilities would include:

• Development of research plans for the semiconductors division.

• Ensure the laboratory is supplied; and equipment is maintained.

• Seek funding through grants and fellowships to supplement the institutional financial allocations.

• Contribute to semiconductor research.

Although we understand it may take some time for you to relocate, we would like to have you start March 15, at the latest.

Please call me with your decision before the first week of February. We look forward to having you at Super Tech.

Sincerely,

Example 6: Company job offer letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Vidal:

We are impressed with your qualifications and would like to offer you the position of Director of Public Relations.

The starting salary is $65,000 annually which includes health insurance and a 401K plan. The starting date is May 19. Your training period would require you to shadow the five division heads for one week each to get a feel for our total organization. Primary responsibilities include maintaining strong public and press relations and directing the community outreach program.

Please let me know by June 10 if you plan to accept our offer.

Thank you for your interest. You would be a welcome addition to our company.

Sincerely,

Example 7: Offering Job Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Morton:

We would like to officially offer you the Director of Operations position we discussed last week. Your experience as Chief of Operations at West Cell Digital Communications will be a great asset as we expand into the cellular telephone market. We believe you have the temperament and the expertise to compliment our fast-paced business.

As we discussed, the annual salary is $88,000, with health insurance, company car, and a 401K plan. I have enclosed materials which detail our benefits package.

We would like you start by mid-July, although we can wait a few more weeks if you need more time to tie up loose ends in Sarasota.

In addition to the official sentiments, I would like to offer my personal thanks for coming down to San Diego to meet with the board of directors. We were so pleased to find a person of your caliber and character for this position. I know you would be a great fit for California Telecom.

Please notify me of your decision by May 30.

Sincerely,

Example 8: Offering Job

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. White:

After reviewing over 70 resumes and conducting 20 interviews, we have decided that you would make the best Acquisitions Manager for Martin Harper, Inc. In addition to your 11 years of experience in acquisitions for Southwestern Technologies, the leadership you’ve shown in founding the Albuquerque Scholarship Fund for Exceptional Students is just the kind of experience and initiative we are looking for.

Therefore, we are pleased to offer you the position at a starting salary of $60,000. Attached is a sheet explaining our health insurance and benefits package.

You would begin training under Sarah Mulligan on December 1st and take over the management of the acquisitions department when she officially retires on January 3.

We must receive your decision by the first week of November. We are excited about the possibility of having you on our team.

Sincerely,

Example 9: Company jobs offer letter format,

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Urbanski:

Thank you for coming down to meet with us and look at our facility last week. It was a pleasure to get to know you and your husband. We want to confirm our offer of the supervisor position in the plastic manufacturing plant. Your experience and skills convince us that you would make a excellent supervisor.

As we discussed, the starting salary for this position is $55,000, to be reviewed annually. We are including health insurance and a full benefits package, including a pension plan.

The responsibilities of the supervisor are:

1. Supervise 5 technicians, three quality control inspectors, and approximately 45 machine operators in the maintenance and operation of plastic extrusion machines.

2. Write daily reports tracking production.

3. Ensure all safety procedures explained in the safety manual are carried out by all personnel.

4. Assist the materials manager in ordering all materials necessary for the operation of the facility.

The position entails working a rotating shift of three-month cycles. This offer is contingent upon passing a pre-employment physical screening and a drug test. We would like you to start before February 15 so that you can train for at least two months with our outgoing supervisor, Charles Capis.

I sincerely hope you decide to join us. I believe you will make significant contributions to our company. Please let me know what you decide by January 15.

Sincerely,

Example 10: Job offer letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Yates:

It is my pleasure to offer you the position of Director of Product Development. All 35 of our interviewees had impressive records, but you clearly stood out with your ideas for moving us into “extreme sporting goods.” This is just the sort of new direction we are looking for in the market as traditional sporting goods becomes more and more competitive. We believe you are the right person for Forberg Enterprises.

The starting salary is $62,000, with incentives and bonuses of up to $30,000 annually. I have enclosed information about our benefits package.

If you accept, we would like you to start on December 11.

Because we are one of the few independent manufacturers to sell to major sporting goods to national store chains, we have the flexibility and openness of a small company with the exposure of a major corporation. We think this is just the sort of environment in which a person of your ingenuity and skill can thrive. It would be my pleasure to welcome you to our team.

Please let me know what you decide by November 21.

Sincerely,

     

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