Guidelines : Announcement of Employee Leaving
Announcing Employees Leaving
- Be sincere; avoid flowery, overblown sentiment.
- Be informal.
- Be personal without being too familiar. Comment on pleasant personality traits, contributions to the company, or future plans. Remember, however, that retirement or resignation may not be a pleasant experience for everyone; avoid remarks about age, conflict, illness, or finances.
Example 1: Sample letter for announcement of employee leaving
SUBJECT: Retirement of Anna Fitzgerald
Effective February 1, 19—, Anna Fitzgerald will no longer have to trudge through wind and snow to arrive at a paper-covered desk and ringing telephone by 8:30 every morning; she is retiring.
I can’t think of anyone in the department who has done more to lift spirits with her “witticisms for every occasion” than Anna. Certainly, she’s the only one who holds all departmental secrets, such as where to find spare file-cabinet keys, a copy of an annual report from 1945, or the name and phone number of the maintenance manager in Kalamazoo. Let’s hope she doesn’t get an unlisted number and remains available in our inevitable times of crisis.
Join me in congratulating Anna on her richly deserved independence and leisure. We’ll miss you, Anna, but we wish you the best with future plans to travel and show your paintings.
Example 2: Memos for announce an employee’s retirement
SUBJECT: Resignation of Max Nicholas
It’s with regret that I announce the resignation of Max Nicholas as Sales Manager, effective September 30, 19—. Since Max joined our staff in 19—, he has hired, trained, and motivated many of you to become top performers in your field. I’m sure you regret his leaving as much as we at headquarters do.
It is with warmest personal regards that we wish Max success as he assumes his new position, Director of Sales for the International Division at Meridian Corporation.
Example 3: Employee resignation announcement
SUBJECT: Retirement of Sandy Kaufman
As of March 31, Sandy Kaufman will be hanging up his tool belt to pursue traveling and playing with his grandchildren full-time. Sandy’s retirement comes after 45 years of loyal service as chief technician.
We will not only miss Sandy’s technical expertise but his ever-present good cheer. Join me in wishing him a relaxing and well-deserved retirement. In Sandy’s honor, we will be hosting a barbecue on Saturday, March 5, from 2:00 p.m. – 5:00 p.m. Family members are welcome!
Example 4: Letter for employee leaving
SUBJECT: Resignation of Ann Metzger
Ann Metzger has decided to leave us in order to pursue a new calling. Beginning May 13, she will take care of her son, Max, full-time.
It is with sadness we let you go, Ann. We thank you for spending four years with us. If you ever miss the late nights taking inventory or the three-hour sales associate meetings, you are welcome to come back and join us. The store won’t be the same without you.
Example 5: Announcement of Employee Leaving
SUBJECT: Resignation of Ryan Claycomb
Ryan Claycomb has announced his resignation as senior engineer, effective January 19. His strong leadership skills and sense of humor will be missed. Ryan has spent eight productive years in the engineering department, spearheading our plastics and polymers research.
We are sorry to lose Ryan’s skill and integrity. Freedman Enterprises in Minneapolis is getting a talented engineer. We wish Ryan every success in his new endeavors.
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