Example 1: Sample letters for thank you information
SUBJECT: Leads on TeleChange
You and Sylvia Koonzt are to be commended on the excellent cooperation you’ve given the home office in furnishing qualified leads on the TeleChange. We have passed these leads on to the appropriate people (Harriet Stovall and Mark Browning), and they have been able to make all three sales.
Sylvia, I’m sure, will be expressing her thanks to you directly. As a result of these sales, she has surpassed her yearly sales objectives with two months still to go.
We know passing on these leads took extra time from your daily effort, and we want you to know we appreciate and have noted the support. Keep up the good work.
Example 2:Thank you letter for guidance
SUBJECT: Textbook List
As you know, the curriculum committee has been hard at work setting the criteria for the upcoming school year. That is why we value the initiative you have shown in supplying us with a list of new textbooks.
What made your lists so accessible was the brief critique of each book that you provided. We know the time involved in reviewing books and appreciate the investment you made on our behalf. It allowed us to evaluate the choices much more quickly. You will be pleased to know we agreed with your top three choices and have recommended them for inclusion into the final selection group.
Example 3: Thanks For Information
SUBJECT: Lead on Abbey Account
Thanks for the lead you gave us last week concerning the Abbey Account. Based on the information you provided me, I was able to arrange an interview with Mr. Abbey on Friday. He called me back today to inform me he was transferring the account to our company as soon as his contract with Lector Enterprises expires next month.
Jack, I can’t thank you enough for the information you provided. It has allowed me the chance to act as a rep for one of the leading manufacturers in town. When you get the chance, dinner is on me.
Example 4: Business Information
SUBJECT: New Training Methods
Thank you for the information you submitted regarding the new training methods you learned at the McKelvy seminar. Like you, I am always interested in more effective ways to train our staff for top productivity.
I appreciate the time you took in preparing these reports. I know how busy your regular work day is, and I realize you must have put in some extra time for the reports to be as detailed as they are.
I would like to meet with you to ask one or two general questions. If possible, do you think we can meet sometime before Friday? The training group meets then, and I would like to be able to present your ideas and suggestions to them. Keep up the good work.
Example 5: Information memos
SUBJECT: Bug Board Marketing Analysis
We have just received the marketing analysis you did on your own time for Bug Boards. I’ve passed your findings on to Callie. She will appreciate the extra two-market trends you considered that were not on the departmental report. Though not typical markets for this kind of product, I agree they may turn out to be quite lucrative ones.
I have also forwarded your findings to Juanita in the advertising department. She is going to play with some ad possibilities based on the markets you address—should the management decide to target these groups after reviewing your proposal at the May 13 meeting. Can you attend that meeting to field any questions?
Thanks you so much for your report. I have a feeling your marketing analysis could turn out to be quite profitable.
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