Example 1: Congratulatory letter on completion of project
SUBJECT: Company Picnic
I want to express my appreciation for your help in making the company picnic such a success. In the factory setting, we all sometimes lose sight of each other as people who can enrich our lives on a personal level. I very much enjoy the opportunity to meet staff families and to relax in an away-from-work atmosphere. Certainly, your colleagues, from the many comments I overheard last Saturday, appreciate your efforts for the same reasons.
I know this took a great deal of time from the beginning stages back in March, through the April publicity campaign, and finally with the nitty-gritty details of catering arrangements and whatnot. Would you especially thank Joe Navarone for lending his volleyball equipment and Jim Pederson for handling the cleanup detail?
A fine job from all of you. If I can be of some service to you in the future, please call on me.
Example 2: Congratulation letter to team members
SUBJECT: Office Fund-raiser
Thank you for the great job you did in organizing this year’s “Caffeine and Sugar Addicts” fund-raiser. Your well-organized efforts allowed us to buy a new coffee maker, get a cappuccino machine, and provide the office with donuts once a week for the rest of the year.
Your willingness to accept most of the responsibilities, and your sense of fun in organizing a theme and various fundraising competitions made this one of the most enjoyable and successful office fund-raisers we have ever held.
Despite the ease with which you seemed to accomplish all of this, we are aware of how much time and effort it actually took. The countless phone calls you made, the research you did on the appliances, and the pricing and delivery arrangements you made with the bakery kept you extremely busy.
We appreciate that company spirit you have shown, and congratulate you on a project well done.
Example 3: Thank you letter for completion of project
SUBJECT: Research Project
Your work on the Henderson Research Project is to be commended. Since the beginning of the project— from your initial inception of the idea, to the testing and observations, to the conclusions you reached in your report—you have shown yourself to be a thorough and innovative researcher.
Your suggestions for troubleshooting various applications in the Henderson database during testing have definitely improved its quality. We now feel we have a marketable product.
We will follow your advice and err on the side of caution by running two more complete testing sessions to ensure that the project is actually problem-free. You may consider your phase of the project complete, however.
We congratulate you. Without your tireless efforts, we very likely would have had to scrap this project.
Example 4: Appreciate letter to team after completion of project
SUBJECT: School Literacy Project
As you know, our office feels strongly about participating in community service projects. That’s why we were so excited by the prospect of joining in the “We Love Reading” program with Shady Heights Elementary School.
Your handling of this project, from the initial mention of it, to the time the children actually visited our crayon factory for a party and story time in the employee lounge was flawless. The children and their employee sponsors seemed to enjoy finally meeting one another in person, and of course the kids were delighted with their tour of the factory, reading prizes, T-shirts, and free boxes of crayons. The storyteller you hired for the occasion was also a real treat.
But more important was the time you took to convince people to sponsor a child. Our employees became involved with the children they sponsored. And as we all know, involvement and interest on the part of an adult is one of the key factors in children learning to read.
According to Miss Dunbar, this has been one of her most successful “We Love Reading” programs. All of the children made huge gains in their reading ability, and she hopes you will agree to organize the project again next year.
Example 5: Thank you letter for business project
SUBJECT: Peabody Account
Congratulations on your completion of the Peabody Account. We took Mrs. Peabody through the house for a final inspection, and she was ecstatic about the decorating choices you made.
Special commendations are in order. Until you volunteered to try this account, we had been unable to sell Mrs. Peabody a single idea. Somehow you managed to get a sense of the way she envisioned her “dream house” and capture it perfectly for her, both on paper and in reality. This was a major account, and we were happy to not only retain it, but also to satisfy the customer so completely.
Mrs. Peabody has informed us that she has given your name to several friends, so you can expect more accounts to come your way. You did an excellent job.
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