Guidelines : For Assistance
Thank You For Your Assistance
- Thank the person for the help he/she gave you, stating specifically what he/she did.
- Let him/her know that you realize that their assistance was beyond what they are required to do in their specific job description.
- State how this aided you in your work and that you hope to have the opportunity to return the favor.
- Tell him/her that you have notified his/her superior of their assistance in your time of need.
- Close with one final thank you.
Example 1: Sample thank you letter for assistance
SUBJECT: Information For Stockholder’s Report
We would like to thank you for the initiative you showed when you volunteered to compile the stockholder’s report in addition to your regular duties.
We were impressed with the accessibility of the document you created. All of the information was presented in a succinct, easy to read style. Not once did anyone have to search for material—your table of contents page and subject headings made it simple to quickly find the facts and figures pertinent to the discussion at hand.
Thank you for a job well done.
Example 2: Thank you letter to volunteer
SUBJECT: Interpreting Services
We would like to express our appreciation for volunteering your interpreting expertise on behalf of our potential client, Ms. Birdsall.
Your knowledge of our company’s policies, in addition to sign language made this appointment go much more smoothly than if we had contracted an outside interpreter for the meeting.
Thank you for assisting us in this unique situation.
Example 3: Letter of thanks to worker
SUBJECT: Company Volleyball Team
Thank you for the enthusiasm and initiative you showed in volunteering to organize and coach a company volleyball team.
We are excited by the number of people, both management and office staff, who have expressed interest in joining the team. Your numerous impromptu presentations about the sport have apparently paid off.
We feel that intramural activities greatly strengthen the relationship between management and the work force, and we believe that this will be one of our most successful office teams yet.
Example 4: Thanks for your kind assistance
SUBJECT: The Kelly Account
Your input on the Kelly account made us reconsider our plan of action. Thank you for taking the initiative and volunteering your analysis of the situation.
Your candid remarks concerning the present handling of the account, as well as your perceptive solution to the problems we had been wrestling with, were greatly appreciated. Since you had not worked on the account previously, you were able to offer insights on points those of us who were too familiar with the account had missed.
Because of your suggestions, we have been able to retain the account, and this fact has been recorded on your personnel record. Nice work.
Example 5: Letter for Assistance
SUBJECT: Holiday Decorations at Christmas Party
The decorations you made for this year’s Christmas Party were innovative. Thank you for lending us your exceptional decorating talents.
Your cloth doll caricatures of the managers, complete with either a Mrs. or Mr. Claus costume and carrying their most beloved office accouterments were priceless. I especially liked the Mr. Winger Santa with his huge cups of coffee—one for each hand—and his chocolate bars tucked into his back pockets.
Your artistic sense of humor helped make this year’s Christmas party very merry!
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