Example 1: Appointments reminder letters
SUBJECT: Appointment with Ben Gessey
This is to remind you of your upcoming appointment with Ben Gessey of Collier & Post on December 2 at 9:30 at their offices on the corner of Blankenship and Craven, Suite 504.
Ben will be expecting a progress summary on the Bryant account, as well as a detailed plan of action statement. Please have all materials ready one week prior to the meeting for review by Andy Sheldon. Sheldon will let you know if any part of the action statement is beyond our required contractual obligations.
Example 2: Seminar reminder letter
SUBJECT: Preliminary TrueStep Drawings Deadline
This to remind the members of the advertising department who are assigned to the TrueStep Campaign that the preliminary drawings for the various ads are due promptly at 8:00 a.m. in Harry Westover’s office. He will review them, then submit his recommendations to the committee. You are tentatively scheduled to receive the go ahead on the 4th.
Example 3: Employee attendance policy reminder
SUBJECT: Employee Attendance Policy Reminder
Just a reminder that effective January 5, we will be enforcing our attendance policy, which is outlined on page 7 of our employee manual.
Briefly, the policy states that any employee with three unexcused absences, or any employee with three absence excuses not approved of by their supervisor, is subject to immediate termination without notice. See your handbook, page 9, for a explanation of acceptable and unacceptable excuses.
If you have any questions concerning these policies, contact Rose Andros in human relations at ext. 459. She will be happy to clarify any points of the policy for you.
Example 4: Meeting reminders letter
SUBJECT: Section Reviews Meeting
This is to remind you of the Section Reviews Meeting scheduled for 9:30 this Friday. We anticipate the meeting continuing until 2:00. We will provide lunch and beverages.
Please come prepared to discuss your section’s sales performance, attendance, and projected goals. We are expecting a complete analysis of your section’s productivity data from this month as compared with the previous month’s data.
Example 5: Reminders of obligation in upcoming session
SUBJECT: Upcoming In-House Computer Training Session
This is a reminder of your scheduled participation in the upcoming in-house computer training session. It will be a weekend long session, beginning at 8:00 on Saturday the 22nd and Sunday the 23rd. Sessions will run until 4:00 p.m. both Saturday and Sunday. Breakfast and lunch will be provided both days.
Your role in the seminar will be to overview each day’s topics and to provide them with the information necessary for the students to be able to practice the days scenarios on the training work stations. Each of your lectures should be approximately two hours long, and you can schedule a ten minute break during each. We appreciate you sharing your knowledge and your time with our trainees.
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