Example 1: Letter for physical training program cancel
SUBJECT: Cancellation of physical fitness program
Due to a declining number of participants, we have elected to cancel our company physical fitness program. After a strong start last fall, when more than 100 of you signed up, the numbers have steadily dropped. At present only eight employees are regularly taking part in the daily sessions.
We cannot justify the expense of an instructor, facilities and equipment when less than one percent of our employees are participating in such a program. Therefore, the last session will be Friday. If you have any questions, please contact the Internal Communications Office.
Example 2: Letter to employees for cancellation of physical fitness program
SUBJECT: Cancellation of daycare program
Following a survey last year we opted to implement a daycare program for all company employees, both full-time and part-time. This effort was undertaken as a result of overwhelming employee interest in such a program.
While it has proved to be a success, both in terms of employee morale and performance, circumstances dictate that we discontinue the program effective March 15. Changes in our insurance premiums for the daycare center have made the program cost-prohibitive. I do regret that we have been forced to take this action. Should the situation change in our favor, we will do everything possible to reinstate the program.
Please notify your department supervisors immediately. Notices of the cancellation will be posted in all break rooms and the employment office within a week. If you have any questions please do not hesitate to contact my office.
Example 3: Cancellation of daycare program memorandum
SUBJECT: Cancellation of cross-training program
Effective January 1 our employee cross-training program will be terminated. Those employees currently working outside their department will return to their regular duties as of that date.
This cancellation was due to by the poor design and implementation of the program. While there is an indisputable value to cross-training employees, our current program is not meeting the needs of either the employees or the company. We have, therefore, elected to cancel the current cross-training effort. The program will be redesigned over the course of the next few months and reinstated at a future date.
I do appreciate the enthusiasm with which many of you entered this program. Please feel free to pass along any observations or suggestions to the Employee Education Office. The future success of this program depends upon not only your participation, but your input as well.
Example 4: Cancellation of overtime pay program
SUBJECT: Cancellation of overtime pay program
In an effort to reduce some of our payroll expenses we have elected to cancel the current overtime pay program. Over the last few months it has become obvious that some employees were taking advantage of this program. As a result our payroll expenses in the last quarter of 1996 increased by more than 18 percent over the previous quarter and were up by more than 22 percent over the same period last year.
As division managers we were counting on you to control overtime expenses while realizing the maximum output from your teams. That has not been the case.
Effective February 1 we will begin offering compensation time in lieu of overtime pay to qualified employees. A more detailed explanation of this new program will follow. A payroll stuffer will be distributed to all employees with the January 15 payroll.
If you have any questions please contact the management office.
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