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To Employee Leaving












Guidelines : To Employee Leaving

Farewell to Employee Leaving

Guidelines and Alternate Phrases

  • Comment on the value of the relationship to you or to the company.
  • You have been a tremendous influence in my career.
  • I can hardly believe we are having to say good-bye to someone who has single-handedly been responsible for so much of the company’s success.
  • If you ask me, the years have been too short. We’re not ready to see you go.
  • Your association with Hubco, Inc. has been more than a long one–it has been a valuable one.
  • Your friendship has meant more to me than I can express in this short note.
  • Thank you for your contributions to my own well-being and personal, as well as career, goals.
  • My working association with you has been invaluable. Under your leadership, I have grown tremendously in my knowledge of the industry and…
  • I really hate to write this letter, Ed. Your leaving means good-bye to one of the most rewarding associations I’ve had through the years.
  • I’m so sorry to hear you’re leaving Vivian International–your going is a big loss to us.
  • I hope you realize you’re making quite a few people unhappy with your recent decision to leave us. How can we get the job done without you?
  • Over the years our relationship has meant so much to me–I hate to hear you’re leaving.
  • I fear the rumors are true–you’re leaving. That’s upsetting to so many of us who’ve grown to depend on you in so many ways.
  • Dean, I didn’t want to let this moment go by without writing to say how much I have enjoyed both our personal and working relationship.
  • Identify and elaborate on specifics. Mention either personal attributes and talents you value as an individual or career achievements and contributions to the company. An informal, light touch is usually appropriate on such occasions.
  • I feel like pushing the panic-button every time I think of your being gone–who will handle our irate customers?
  • You were instrumental in my getting the last promotion. I will not forget that and my debt to you.
  • You have always been so understanding of my family situation and the need for me to take off work from time to time to care for the boys.
  • Your sales results have always been a motivating factor in my own career.
  • Your warnings and advice have kept me out of immeasurable trouble on the two Monroe accounts.
  • You’re a talented designer who has taken us a long way in product development.
  • As an excellent manager, you have taught us the value of teamwork and team spirit.
  • You have been an inspiration in seeing projects through to completion–especially the tough ones.
  • I have the utmost respect for your ability to identify potential problems and turn them into sales opportunities within already large accounts.
  • Your witticisms and humor have brought us all through some pretty difficult times.
  • When we’re all in a dither around here trying to decide whom to call, when, and where, may we call you? For the last 20 years, you’re the one person who always had, or who knew where to find, the answers.
  • Your creativity has been what has brought this department through time and time again.
  • Your fairness and your consistency in applying policies have created much respect for you.
  • Your organizational skills and your analytical thinking have directly contributed time and again to the bottom line.
  • Be warm, specific, and personal in your comments but be cautious about remarks that may upset an employee who is leaving the company under adverse conditions.
  • We wish you the best in the years ahead.
  • Thank you for all your efforts here.
  • Enjoy those travel, job, or leisure plans you’ve been meaning to get around to for the last few years.
  • We will miss you.
  • Please call me from time to time to keep me informed of your whereabouts and your new achievements.
  • I’m planning to stay in touch with you. I’m sure I’m going to continue to need your expertise that has been so readily at my disposal over the years.
  • Please let us know of your successes at TMT Services; I know there will be many.
  • Keep taking the steps in the direction you want to go, and life will get you there with first-class passage.
  • Best of everything as you go to your new job.
  • I wish you well in whatever you decide to do when you arrive in Denver. I’m confident your possibilities will be many.
  • I want to wish you the best as you assume your new duties.
  • We’ll be eagerly looking for your name in those press releases from your new company.
  • We have every confidence your future is going to be a bright one wherever you decide to accept a position.
  • You have our blessing here at Upjohn in your new leadership role.
  • We’re expecting to hear good things from you in the future. Keep up the outstanding record.
  • It’s evident you’ve worked long and hard for this promotion. Our best wishes for your continued success.
  • We’re going to hide and watch you go right to the top.
  • You deserve every success the future holds.

Example 1: Letter to employee leaving

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Holden,

So far, I think I’ve missed every opportunity to say good-bye to you personally–the dinner last evening and the departmental get-together. I didn’t, however, want to let the occasion of your leaving pass by without expressing to you how much I’ve valued our working relationship over the years.

My earliest recollection of your coming to my rescue was the Folger account. Do you remember the days you spent on the phone on my behalf just trying to get their buyer to talk to the “new kid on the block”? Since those days, you’ve been an excellent pace-setter for the accounts we’ve managed. Aside from that role, I’ve appreciated your advice about career decisions and even about family. Jody and the boys remember well your helping to arrange our travel overseas on the Hitton project.

I wish you the best as you assume the leadership role at TRM Services. They’re getting a master manager and an all-around nice guy. Let’s stay in touch.

Cordially,

Example 2: Farewell letter response

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Phillip:

Is it really possible you are leaving Hilton?

Over the years it has always given us a secure feeling to know we had such an efficient and dedicated spokesperson in the Northeast. Your role in dealing with the Bayer government people has greatly aided us in retaining the good reputation we’ve had in the region.

Since your coming to work here, many events have changed our nation and the entire globe, and you have always remained receptive to growth in your vision, your responsibilities, and your interests on Hilton’s behalf.

I even remember your assignment to Peru to supervise the major repair jobs there–spending so much time away from your family during that year. No less important were the design projects in Australia three years ago–designs that put us so far ahead of the competition we haven’t looked back.

It will be impossible to replace your unique qualities and talents, but I’m pleased you now have the opportunity to enjoy a well-deserved rest.

Hilton is a much better company because of your efforts.

Cordially,

Example 3: Farewells to employees

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Myra,

I’ve been traveling so much this past six months I didn’t want to express my good-byes to you until I had time to reflect on our long association and what it has meant to me.

Although we haven’t always agreed, I’m sure we’ve always respected each other’s opinions and talents. Certainly, I can say without any reservation I’ve always been proud of what we’ve been able to accomplish together.

As you take over the new job, I know you will go on to achieve even more personal career objectives. It will greatly please me to hear and read of your accomplishments in the years to come. Perhaps another project sometime will bring us together again.

With best personal regards,

Example 4: Sample letter for say goodbye to employee

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Sid,

A brief note to apologize to you for not being able to say good-bye in person, but I didn’t want to miss this opportunity to thank you for your contribution to my career. You and Phil Stockton have been my models, inspiration, and motivators through so many difficult times.

Remember Graphton? How about the interview with Jackson out in Phoenix? Not to mention my “hibernation” after the difficulties between Myrna and me.

My best wishes for your success with the new company. I’ll always be around to brag that “I knew you when….”

Keep in touch,

Example 5: Example of farewell letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Hepburn:

This is probably the worst week of my life. My dog died, my health insurance company canceled my policy, and now you, my long-trusted administrative assistant, are leaving. You kept my head screwed on straight for four years, planning my appointments and keeping the front office in perfect working order.

No matter how dependent I have become on your excellent organizational skills, I think your decision to accept the new job is a smart career move. You are definitely qualified to handle bigger and better things, and I wish you luck in your pursuit of these new challenges.

Thank you for being such a dedicated employee. Brown & Mueller are lucky to have you aboard.

Regards,

Example 6: Letter for Employee Leaving

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Anne:

Congratulations on your fine offer from the University of Georgia. Is it true that you will receive a roomful of high-tech equipment for your research? You must be thrilled.

I am really proud of your accomplishments and have always admired your ability to interpret professional research in a way that made sense to everyone. Remember when we were listening to the speaker on second language acquisition at the Multicultural Research Conference? Everyone was so confused until you raised your hand and clarified his ideas.

You are an asset to any university. Not only are you a brilliant researcher, but a caring teacher. Can we keep in touch? Please send me your new e-mail address at Georgia.

Cordially,

Example 7: Employee Leaving Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Connie:

Everyone on the night shift was disappointed to hear of your transfer to the day shift. I know you must be pretty happy, as this may mean a more normal life.

I really enjoyed working under you this past year. Your support and understanding helped make getting through the night a little easier. I remember one night when all of the engineers were particularly sleepy and you ordered pizza and soda. It reminded me of nights in college where pizza and soda were the only things that could keep me up studying until dawn.

Good luck in your new position as day manager. You are definitely one of the best. You will be missed.

Regards,

Example 8: Farewell letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Helena:

The worst part of my job also seems to be the best part. Ever since I began supervising new clinicians, it has been a pleasure to see them advance to new positions. Unfortunately, this means constantly losing the employees I grow close to. I am particularly sad to see you go. You have been a star clinician, learning from your mistakes, and rarely repeating them. You are compliant, yet firm, and your work is based on strong theoretical backing.

Best of luck in your new position as head therapist of the pediatric trauma unit. I know you are ready for this new challenge. Please keep in touch, as I am eager to hear about your new responsibilities. If there is anything I can do to help make the transition smoother, just give me a call.

Cordially,

Example 9: Letter to colleague

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Llago:

I remember the first day our research group met at the National Robotics Research Center. None of us knew what to expect from one other. Little did we know that we would become friends as well as co-workers during this two-year research adventure.

Each of us knew the time would come for us to go our separate ways. You have been the first to find a position. You are a sharp engineer and deserve such a prestigious and rewarding placement in biomedical engineering. Congratulations!

You can be sure that I will keep in touch. Hopefully, we can still go on that vacation next year to the Atlantic coast.

Yours Truly,

Example 10: Farewell to Employee Leaving

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Rockefeller:

You confirmed my suspicions yesterday. I sensed you might be leaving us, but I didn’t want to believe it until I heard you say it.

This company is very lucky to have held on to you for this long. Your computer expertise has transformed all of our offices into efficient and effective workplaces.

Thank you for your contributions. You have definitely left your mark with us. You can be sure that we will spread the word about your new business. Congratulations and best of luck.

Sincerely,

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