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Departmental






Example 1: Congratulation letter on departmental success

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations to Processing Department

The Processing Department has just filed the last folder and put the lid on the last box of the Allen Carter’s scholarly papers. After 12 years of processing over 20,000 boxes of archives, the job is complete with indexes.

The high quality processing and indexing of the Carter papers is sure to lead to important acquisitions in the future. We appreciate the dedication and hard work of the Processing Department as they continue to improve our collection.

Example 2: Accomplishments letters

Memorandum

TO:

FROM:

DATE:

SUBJECT:

Congratulations to all of you who have worked so diligently on our new fragrance. Test marketing has indicated a high interest level, even higher than the recent Blast Co. scent.

This accomplishment may be the break our company needs to make us a household name. Our marketing department is currently working on a full-scale international campaign.

Your job requires a lot of patience. Developing a unique scent is no small challenge. We applaud you.

Example 3: Compliment letters on depart success

Memorandum

TO:

FROM:

DATE:

SUBJECT: Congratulations to the Shipping Department

As you may have heard, our shipping department has recently developed a new packaging system which has revolutionized the packaging and shipping industry. It is an ecologically sound system because we use 80 percent recycled materials. Wasted packaging is eliminated by a new volume measurement system.

Our customers love the design because shipping costs decrease and there is less waste. We have had several inquiries from companies around the country concerning the new system. If you have a chance to check out the new equipment and procedure please do so. We are all very proud of this accomplishment.

Example 4: Departmental memos

Memorandum

TO:

FROM:

DATE:

SUBJECT: Most Volunteer Hours

Congratulations! You have truly shown your dedication to your community. In the last three months your department has logged over 1,000 volunteer hours, representing our company in food bank distribution centers, mentoring programs, and highway litter pickups.

You work together diligently both in the company and in the community. Thank you for the excellent representation. We encourage you to issue a challenge to other departments to meet or exceed this number.

Example 5: Departmental Letters

Memorandum

TO:

FROM:

DATE:

SUBJECT: Muscular Dystrophy Donations

We are still in the process of raising money to contribute to the Muscular Dystrophy Society on Labor Day. Congratulations to the Marketing Division for bringing in the highest total donation of $4,500 for the month of June. Marketing staffers held boot drives and asked for personal donations to earn this great total.

Overall, our company fund for the Labor Day contribution is $19,990 as of July 20. As you can see, the contribution of Marketing accounts for a large portion of the sum. We thank you for your hard work.

     

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