Example 1: Sample Letter for Offer to Extend Credit

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Kirshfield:

Thank you for letting us know your April rent will be late. I understand every business has its ups and downs. The demand for rental bicycles must have been a good bit lower than expected during the cold snap in March. We are confident you will get back on track once the weather improves. Ike’s Bikes has been a dependable and valued customer since 1992, therefore we are offering to extend credit until you get back on your feet.

We are offering our usual terms: 3 percent/14 days/Net 30. If these are acceptable, please call me. You are a valued customer.

Sincerely,

Example 2

Example 2: Offer to Extend Credit Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Skip:

Although you’re having trouble paying for excavation equipment rental, John Kershbaum has assured us your cash flow problems will be alleviated once you complete the USA Bank building project. We think John’s assessment is accurate. Therefore, we have decided to offer you a credit extension. This offer reflects the faith we have in Tri-County.

Our terms are 2 percent/10 days/Net 15. Let me know if the offer suits you.

Cordially,

Example 1: Sample Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Helsinki :

This is the third notice informing you that we have not received payment for the microwave oven you purchased July 19. Your account is now 90 days past due. We urge you to pay the balance without delay.

Call me if you foresee any problem in making the payment.

Sincerely,

Example 2

Example 2: Example Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Barton:

At Leslie’s Interior Design we offer credit only when a customer has met our stringent requirements. Your failure to pay for the work we did on the Burl Street development severely strains the trust we placed in Oasis Homes.

We sent you reminders on June 30 and July 15 that your payment was late. It is now 90 days past due. We want to keep Oasis Homes as a customer, but that possibility lessens each day you delay payment.

If we do not receive your payment by noon on Thursday, we will be forced to pursue other avenues of resolution.

Sincerely,

Example 3

Example 3: Business Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Garbo:

Unfortunately, it seems as though sending you late rent notices has become a habit. This is the third notice your have received. Your June rent is now 60 days late. Your inconsistent record of payment is a serious problem, both for this company and for your credit record. Your continued non-payment will significantly harm your ability to rent another apartment in the future.

We must solve this problem without further delay. Call me if you have any problems with making a payment-in-full by September 1.

Sincerely,

Example 4

Example 4: Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Chaplin:

You are 90 days late paying your bill for the three pest control treatments we applied to your home in June. It is imperative you pay the balance due immediately. We have our own financial responsibilities and cannot afford to have customers be so grossly delinquent in their payments.

If you cannot pay by the end of the week, call me to discuss the matter.

Sincerely,

Example 5

Example 5: Third Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Valentino:

We rarely send a third collection notice without receiving payment or even a telephone call in return. However, this is exactly the situation we are experiencing with your office. You are now 100 days late on your payment. Please pick up the phone today to tell us why you have not been able to fulfill your payment obligations.

If we do not hear from you by November 15, we will have no choice but to forward your account over to a collection agency for further handling.

Your prompt attention to this matter will be appreciated.

Sincerely,

Example 1: Sample Letter of Second Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Franklin:

Your June rent is 21 days past due. Please give your payment to the building manager by the 24th. If we do not receive it by then, we will assess a $50.00 per day late fee.

Sincerely,

Example 2

Example 2: Letter of Second Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Kapek:

We are concerned we have not received the check you told Ryan Clark you would send on the 12th. Such late payments are out of character for a loyal customer like you. If there is any reason why you cannot pay the amount due by the 17th, please contact me. We want to work with you to solve this problem.

Sincerely,

Example 3

Example 3: Example Letter of Second Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Patel:

The payment for your Jimmy Palmer model guitar is now 45 days late. This is the second notice we have sent you. We are concerned about the situation. Why not mail us a check right away so you can put the matter behind you? By making the payment now you will avoid any further damage to your credit record.

If you are unable to make the full payment, please call me to discuss payment options.

Sincerely,

Example 4

Example 4: Second Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Young:

This is your second notification of non-payment for the crate of fresh salmon delivered to your restaurant September 30.

You have told me in the past you could not do without our service. We appreciate your patronage as well, but future business relations dictate that you pay your bills in a timely manner. Please send us your payment for $545.00 by November 15.

I hope we are not seeing a pattern develop in your payment habits. It is important we receive your check promptly.

Sincerely,

Example 5

Example 5: The Second Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Davis:

We do not like to pester our customers. However, your non-payment forces us to do just that. We are still waiting for the October balance of $2,395.00 due on your account. Your payment is now 60 days overdue. This is a serious matter. Further postponement of payment will damage your credit rating.

It is important we resolve the situation immediately. Please call me so we can arrange a meeting to discuss this matter further.

Sincerely,

Example 1: Sample Letter of First Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Hanson:

You have been very conscientious about paying your bills in the past, so we are sure that making the June payment just slipped your mind. If you send us your check for $455.00 right away, your credit rating will not be affected.

Thank you for your cooperation.

Sincerely,

Example 2

Example 2: First Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Arnold:

This is the third month in a row your car payment is late. Your balance of $225.00 is now five days past due. We cannot stress enough to you how important it is that we receive your payments by the 15th of each month. In order for you to maintain your credit rating and in order for us to pay our own bills, we need your check on time.

We hope a pattern is not developing here. Please call me to discuss how we might resolve this problem.

Sincerely,

Example 3

Example 3: Letter of First Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Crebbock:

I was surprise to see you had not paid your May bill. We all forget sometimes. Could you send your payment as soon as possible? I have enclosed a copy of your statement in case you have misplaced the original.

We appreciate your business.

Sincerely,

Example 4

Example 4: Sample of First Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Kuske:

Are you aware we have not received your August payment on your Sea Wolf 5000 personal watercraft? We would like to close our books for September, so please send us your check for $75.00 right away.

If you already mailed it, please disregard this letter. We are glad you chose Sea Wolf.

Sincerely,

Example 5

Example 5: Example of First Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Abbott:

We all need a reminder once in a while. That is why I am sending you this letter to tell you that we have not received your March payment. We would appreciate if you forwarded it to us by the first of August. If you have misplaced the statement, please call our billing department at 555-3495. They will be happy to send you another copy.

Thank you for your continued patronage.

Sincerely,

Example 6

Example 6: Example letters for First Contact to company’s valued customers

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Ramirez:

How are you enjoying your new Clear Sound CD player? We hope you have found our slogan, “No sound is clearer than Clear Sound,” to be true.

I wanted to let you know your first payment of $32 on your system is 10 days past due. Remember your payment is due on the third of each month. You are a valued customer, so we are sure it is merely an oversight.

If you are having any trouble with your Clear Sound CD player, please call our customer service line at (800) 555-2984.

Sincerely,

Example 1: Sample Letter of Filing bankruptcy Claim

Company Name or Letterhead
Address
City, State Zip

Date

Clerk, Bankruptcy Court
Address
City, State Zip

Re: (Number of Case); (Debtor’s Name)

Dear Madam/Sir:

I wish to file a bankruptcy claim against Robert Morton. Enclosed is my Proof of Claim form and two invoices which support my claim.

Sincerely,

Example 2

Example 2: Filing bankruptcy Claim Letter

Company Name or Letterhead
Address
City, State Zip

Date

Clerk, Bankruptcy Court
Address
City, State Zip

Re: (Number of Case); (Debtor’s Name)

Dear Madam/Sir:

Please file the enclosed Proof of Claim and supporting documents. Would you return the second copy of the claim with the clerk’s stamp to indicate your receipt of these papers?

Sincerely,

Example 3

Example 3: Letter of Filing bankruptcy Claim

Company Name or Letterhead
Address
City, State Zip

Date

Clerk, Bankruptcy Court
Address
City, State Zip

Re: (Number of Case); (Debtor’s Name)

Dear Madam/Sir:

My Proof of Claim form and contract are enclosed in support of a bankruptcy claim against Julie Mitchell of 1229 Northwood Boulevard. Please sign and date the enclosed letter which verifies your filing of these records, and mail it in the self-addressed, stamped envelope provided.

Sincerely,

Example 4

Example 4: Example Letter for Filing bankruptcy Claim

Company Name or Letterhead
Address
City, State Zip

Date

Clerk, Bankruptcy Court
Address
City, State Zip

Re: (Number of Case); (Debtor’s Name)

Dear Madam/Sir:

Please accept these documents as evidence of my bankruptcy claim against Dade Enterprises. Enclosed are a Proof of Claim form, two purchase orders, two invoices, and a June 13, 1997 court judgment.

Sincerely,

Example 5

Example 5: sample of Filing bankruptcy Claim Letter

Company Name or Letterhead
Address
City, State Zip

Date

Clerk, Bankruptcy Court
Address
City, State Zip

Re: (Number of Case); (Debtor’s Name)

Dear Madam/Sir:

Enclosed are a Proof of Claim form and a contract which detail my bankruptcy claim. Please place these documents on file with the court.

Sincerely,

Example 1: Sample letter for cancellation of credit

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Slate:

Freeway Auto Parts has stringent rules for extending credit. Dave’s Tires has maintained an outstanding credit record with us for the past two years. However, because of several late payments within the last six months and a bill which is currently outstanding, Dave’s no longer fits our profile of companies eligible for credit. Therefore, we are terminating your credit account effective December 31. The account balance will be due in full at that time.

All future orders will be on a C.O.D. basis.

Sincerely,

Example 2

Example 2: Example letters for cancellation of credit

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Garcia:

As a result of the changes in your financial status this year, we feel we have sufficient reason to believe that Eco-Chem of Mayfield will be unable to maintain its credit in good standing at MacKenzie Laboratories. Therefore, we regret to inform you that we will no longer extend you credit. Any orders you make in the future must be paid for on a COD basis.

Sincerely,

Example 1: Sample Letter for Assignment of Account to Agency

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Folger:

Your balance with Murray’s Furniture Warehouse is 120 days past due. Our efforts to collect from you by mail, fax, and telephone have been fruitless. You still owe $2,499 of the original $4,792 in purchases you made at our store on June 8. The last check we received from you was on August 8.

If we do not receive a payment within 10 days, your account will be turned over to Bradford Collection Agency for further handling.

Sincerely,

Example 2

Example 2: Sample letters for account letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Richardson:

Despite our numerous attempts by letter, telephone, and numerous onsite visits to your restaurant to collect your past due balance, you have neglected to make any effort in making payments to Maplewood Florists. Your restaurant is now $350 in arrears. Having broken a series of promises to pay, we cannot trust your word any longer and must take more serious action.

We have turned your account over to our collection service. They are authorized to use any and all legal means deemed appropriate to collect your payment.

Sincerely,

Example 3

Example 3: Business Letter for Assignment of Account to Agency

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Butler:

Having broken a series of promises to pay your balance, we can no longer rely on Sunnydale Kennel to follow through on its obligations. Although we have made significant efforts to collect by phone and fax, you are 95 days late on your bill of $1,598.

Your negligence in payments is a breach of our monthly installments policy. Therefore, we have assigned a collection agency to resolve your payment situation.

Sincerely,

Example 4

Example 4: Letter of Assignment of Account to Agency

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Smith:

Your refusal to pay your outstanding balance has forced us to turn your account over to our collection service. The balance of $956.00 for legal services rendered is 100 days past due. We have offered you numerous opportunities to make payment arrangements that are affordable and can assist you in times of financial stress. However, without having received any form of response from you, our office will now proceed more aggressively.

Your account is now being handled by Martin & Martin Associates. If you have any questions or need further information regarding your past due account, please contact their office at (800) 555-0000.

Sincerely,

Example 5

Example 5: Assignment of Account to Agency Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Bradford :

We feel we have been more than patient in awaiting your payments, however, no business can survive when customers are consistently delinquent on their accounts. As a result, Fire Safe, Inc. can no longer afford to do business with Erie Steel.

Your outstanding debts include the following:

Order # Date of Delivery Amount Due

#M-5600 March 10, 1997 $560.00
#M-5724 March 25, 1997 $478.00
#M-5759 March 27, 1997 $236.00
#A-5895 April 5, 1997 $812.00

TOTAL DUE $2,086.00

We have assigned your account to our collection agency for resolution. We regret we can no longer offer you our services until your balance is paid in full.

Sincerely,