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Welcome







Guidelines : Welcome

Welcome

Guidelines

  • Be sincere and honest, avoiding a flowery, gushing tone.
  • Express appreciation for their service, business, or interest.
  • If applicable, state what will be expected or required of them. For example, the payment schedule a client may be expected to follow.
  • Explain any procedures that may apply to them. For example, the number of meetings a board member will be expected to attend.
  • State that you are looking forward to working with them or doing business with them.

Example 1: Welcome to new board member letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Berthold:

As CEO of Osborne Enterprises, I extend to you my warmest welcome. You are a valuable addition to our board of directors.

I am sure the expertise you gained in digital information systems as director of World Link will be a real contribution to the board. We will certainly benefit from your guidance as our telecommunications division expands into international markets.

John Turaj acts as assistant to the board of directors. He is responsible for scheduling meetings and handling other administrative tasks for board members. John will be in touch with you next week to discuss the June meeting.

If I can be of any assistance, please call me at 555-0019.

Sincerely,

Example 2: Welcome to new client

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Trausch:

As president of Edge Design, I want to welcome you as a new client. We are pleased to have the opportunity to design the print ads for your marketing campaign.

Although we have extensive experience in print ad design, your account represents our first opportunity to contribute to a national marketing campaign. We intend to expend every effort to ensure your ads will turn heads from New York to L.A. Our first proofs should be ready for your approval by May 19.

We hope this is the beginning of a long and fruitful business relationship. If you have any questions, feel free to call my direct line at 555-2590.

Sincerely,

Example 3: Welcome letter to new employee

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Thome:

Welcome to the team. You are now part of a team of 48 distributors helping to spread Xeron Film worldwide.

We appreciate the confidence you have shown in our film. We work hard to provide our distributors with the highest quality 35 mm film in the industry. Professional and serious amateur photographers see the difference. Our sales have grown by at least 27 percent for five of the last six years.

If you have any questions please call me at 555-0925, ext. 359. We are glad to have you on board.

Sincerely,

Example 4: Welcome letter to new supplier

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Vanderhorst:

As the purchasing manager for Osborne Enterprises, I want to welcome you. Enclosed is the signed contract that officially makes Mayville Chemical our supplier.

We are pleased to have Mayville supplying our labs. Your reputation in Geauga County as a distributor of high quality chemicals and solvents is unparalleled.

David Williams is the purchasing agent in charge of chemicals. He will be contacting you with our orders. Feel free to call him at 555-2999 if you have any questions about our account. Billing questions should be directed to Sally Anderson in our accounting department at 555-9280.

We look forward to developing a strong relationship.

Sincerely,

     

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