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Credit Policy




Example 1: Credit policy letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Spader:

Thank you for your interest in our services.

In order to be considered for credit, please complete the enclosed credit application. The following information is required:

1. Type of business
2. Address and phone number of business
3. Owner’s name
4. Three names and addresses of trade references
5. Names, addresses, and account numbers of bank reference
6. A financial statement

We also require applicants to sign a statement authorizing a credit inquiry. Again, thank you for your interest.

Sincerely,

Example 2: Letter of response examples

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Rebhorn:

In response to your question about our credit policy, we require interested persons to fill out a credit application. The application asks for the following information:

1. Address, telephone number, and whether you rent or own

2. Length of time at that address

3. Previous address

4. Social Security number

5. Employer, employer’s address, job title, and name of supervisor

6. Number of dependents and marital status

7. Make and year of car

8. Outstanding obligations

9. Other income

10. Names and addresses of two personal references

11. Names, addresses, and account numbers of two credit references

Applications are available in our Customer Service Department. We usually make credit decisions within one week.

Sincerely,

Example 3: Response letter to customer inquiry

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Ames:

I received your inquiry about references required on our credit application. We appreciate your interest in our services.

Our application requests two types of references: bank and trade. Bank references must include the names, account numbers, and addresses of the banks where you hold accounts. Trade references must include the names and addresses of three companies with which you do business. We encourage applicants to include trade references with which they have at least a three-year business relationship.

If you would like to apply for credit, please complete and return the enclosed application. We hope we can serve you in the future.

Sincerely,

     

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