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Underpayment, Effect on Discount




Example 1: Demand payment letter sample

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Burke:

We received this month’s payment for gym membership on July 3 in the amount of $50.20. The monthly fee for your family is $75, with a five dollar discount for payments made on or before the third of the month. This amount was agreed upon in your contract, regardless of the changes in the number of family members using our facilities. Please submit the remaining balance for $25.20 by July 15. Unfortunately, your early payment discount does not apply since the full amount was not received by July 3.

Member satisfaction is important to us. Please contact our accounts receivable office if you have any questions or concerns about your monthly charges.

Regards,

Example 2: Discount policy

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Jackson:

Welcome to our book-of-the-month club. We are always anxious to acquire new members who are excited about reading the latest, greatest science fiction novels. We received your July membership dues in the amount of $20.25 on July 5. The actual monthly payment due is $39.25. Please remit the remaining balance for $19 by July 18 in order to avoid delay in the shipment of your books. Unfortunately, we cannot offer the new member discount of $8.25 since the entire amount was not paid by the required new-member deadline.

If you have any questions or concerns, please contact our office.

Happy reading!

Sincerely,

Example 3: Payment late letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Edwards:

Your payment of $353.12 for our moving services was received on August 9. Unfortunately, the actual amount due was $535.12. We realize that transposing numbers occasionally occurs; however, we will be unable to apply the original discount for first-time customers since the account was not paid in full by the required deadline. The original charge of $585.12 will apply, which brings your current balance to $232. Please remit this amount by August 25 to avoid late charges.

Best of luck in your new location. Please contact us if you have any questions or concerns about current or future accounts.

Sincerely,

     

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