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Late Payment




Example 1: Letter for late payment

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Jones:

As of July 2 we have not received a payment for your May telephone services. We realize that unusual circumstances sometimes interfere with prompt payment. Current charges should be paid by July 14 to avoid termination of telephone services.

Please contact our office if you have special circumstances which are interfering with your ability to pay. If you are determined eligible, we can discuss alternative payment options. If we are not contacted and a payment is not received by July 14, telephone services will be disconnected. Reinstallation will require a zero balance, as well as a $35 reconnection fee.

You are a valued customer. We want to assist you in any way we can. If you have already sent your payment, we thank you.

Sincerely,

Example 2: Late payment letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear:

We at News Central Magazine value our long-time subscribers. They are a classic representation of loyalty and commitment during the good times and the hard times. Thank you for your recent renewal of our magazine. We are sure you will continue to enjoy our up-to-date news stories with a creative twist.

As of June 9, we have not received your renewal payment. This is a reminder to submit payment by June 28 in order to avoid missing any issues. Please call our business office at (800) 334-5676 if you sent a payment more than two weeks ago or if special circumstances have prevented you from making the payment. We will be happy to work with you.

Thank you for your loyal readership.

Sincerely,

Example 3: Payment reminders

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Acton:

Our records indicate that you have not yet submitted your payment for the five discount CDs delivered to you on August 9. This is your third late payment since you became a member of our music club in May. Please remit $31.90 along with a late fee of $7.

We appreciate your interest and participation in CD Music House. Your prompt payment now and in the future would be greatly appreciated as it will allow us to serve you better.

Sincerely,

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