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Of Outside People







Guidelines : Of Outside People

Introducing Outside People

Guidelines and Alternate Phrases

Introduce the person and give the reason for the introduction.

After our recent lunch, I gave more thought to your question about overseas contracts and am writing to suggest you might want to meet Bill Wydermer.

Joan Littlejohn has worked with me on numerous projects, and I have the highest regard for her opinions. Therefore, I have suggested she phone you so you can get together for a brief visit. I think she’ll have valuable ideas for you on the….

Present details of the person’s background.

Make it easy for the reader to make contact.

I hope you’ll be able to talk to Art. He’ll phone your office.

I’ve enclosed a vitae on him with home and work numbers.

If you prefer, I can make arrangements for us to get together for lunch this next week.

If you think a meeting would be helpful, let me know and I’ll handle all the details.

Express appreciation for any courtesy shown to the person being introduced.

Thank you for any help you can give Randy.

I’ll appreciate your introducing him to the business community in Seattle.

If I can ever return the favor, let me know.

Harvey is one of my closest friends and associates; I’ll take it as a personal favor for you to take him under your wing as you have me from time to time.

Example 1: Example reference letter for a coworker

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Bert:

The man I mentioned to you as a possible consultant for the Arizona BARK Commission is James E. Tinsleberger. He formerly was executive director of the Appox Foundation and left with John Capon’s blessing. He is now practicing as an independent financial and management consultant.

James, who is 36 years old, has recently completed his work at Harvard Graduate School of Business Administration. He is a CPA and has had not only extensive experience in state government financial matters but is also an expert in international commodity trading. The attached newspaper clipping will give you a more detailed background.

I personally spoke with him about the BARK Commission assignment, and he indicated considerable interest. My associate, Karl Marietta, asked him to have an outline of his plans to propose to you and the remuneration he would expect. If you’re interested in pursuing the matter with him, he will have all the details worked out.

You can reach him at 12250 Jones Road, Houston, Texas 77070. I have alerted him that he might be considered for the assignment; therefore, if you decide not to contact him, please let me know, and I’ll inform him you’ve made other arrangements.

Sincerely,

Example 2: Letter of reference for an employee

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Sid:

During our discussion of the difficulty in finding staff for your new Pilton designs, I spoke to you about a young man, Harold Richards. He has just graduated from Texas A&M School of Architecture, carrying 140 semester hours with a 3.8 average. He is going to call you on June 2 to see if you are interested in interviewing him.

I’d appreciate your talking with him and think you’ll be quite impressed.

Best regards,

Example 3: Sample introduction letter to coworkers

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Max:

Sidney Wahmon, partner in the management consulting firm of Bolinger International, is returning to Dallas to head the firm’s local office. He is a good friend of mine and a leader in the Business and Industry Networks. You may have met Sidney a few years ago when he was associated here with Clayton Pool & Company.

I hope you can join me and a few friends for an informal reception on Thursday, May 4, at the Tonondo Club, 4th floor, Bank of the Southwest, from 6:00 until 8:00 p.m.

Will you be able to join us?

Sincerely,

Example 4: Sample of a introduction letter

Memorandum

TO:

FROM:

DATE:

SUBJECT: A New Member of Our Team — Janet Seaverson

I am pleased to announce the addition of our new sales director, Janet Seaverson. Janet will be joining the sales staff beginning October 16 to coordinate our expansion into the Asian market.

She comes to us from Brandberg Systems in New York City where she oversaw a sales force of over 100, gaining extensive experience in organizing international sales and marketing campaigns. Janet got her B.A. from Northwestern University and went on to earn an M.B.A. in marketing at the University of Pennsylvania. She and her husband, Aaron, both natives of Cleveland Heights, are happy to be returning to the Cleveland area. She tells me she wants suggestions on good baby-sitters; her son Alex is almost nine years old.

I know you will do everything you can to make her feel welcome.

Example 5: New employees announcement

Memorandum

TO:

FROM:

DATE:

SUBJECT: The Addition of Bill Davies — Our Accounting Systems Expert Is Here

Please help me in welcoming Bill Davies to our office. Bill is here to help us install and learn to operate our new accounting and tracking system. He will be with us from March 1 to May 31, conducting training sessions and helping us work out the inevitable early glitches in our system.

Bill gained his expertise in accounting and tracking systems during his nine years as director of product development for California Business Software Systems. For the last six years he has run his own consulting firm, finding time on weekends to play with his band, Boogie Men.

Watch your e-mail for announcements about upcoming training sessions. If you need help during the work day, Bill’s beeper number will be 555-9257.

We’re glad you’re with us, Bill.

     

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