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Internet Services









Example 1: Web design services

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Faust:

We are a research committee for a veteran tire company interested in exploring the options of the Internet. Our committee is comparing the costs and benefits of creating and maintaining a Web site. Your company has been mentioned to us as an efficient host service. We are interested in your approximate fees for the following services:

_ access to the Internet (per hour or unlimited)
_ access to e-mail
_ Web site (all server fees, including registration, monthly charges, and storage charges per MB)

On your fee outline, please indicate those charges which are necessary to maintain the above listed services, and those which are optional. Our committee will be creating a variety of budgets to indicate our Internet options.

Thank you for your time.

Sincerely,

Example 2: Internet service letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Montesanto:

Our pet food company is anticipating high traffic to our Web site and we are currently searching for a server which will best suit our needs. Please send us an explanation of your serving capabilities. In addition, please outline your charges for standard Web site serving fees as well as personal access to Internet and e-mail. We are also interested in directory options and charges.

We have recently discovered that some servers provide a free trial period to allow company owners to determine the accessibility of their site through a particular server. We would be interested in such an offer, if available, to determine if you have a good user interface.

We are looking forward to receiving complete information concerning your fees and services. Please respond as soon as possible.

Sincerely,

Example 3: Hosting service letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Monahan:

We at Skylark Motors are excited about creating a Web site which will allow us to reach customers all around the world. We are just beginning the process and are in search of a hosting service. We have been informed that your company has hosted the Web sites of many large corporations.

We are adamant about finding the hosting service which best suits our needs. We anticipate a high volume of traffic daily and want to ensure that our site can accommodate it. Also, we will need direct access to our site since frequent updates will be necessary.

In order for us to learn more about your company, please send us information concerning the services you offer. We would appreciate details concerning our specific needs mentioned above.

We look forward to hearing from you.

Sincerely,

Example 4: Hosting

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Cunningham:

Last spring, we developed a Web site for our company, we’ve grown substantially as a result of its addition. Due to the growth, the traffic to our site has increased; however, our current server has been unable to accommodate the increased flow of users. When we are not easily accessible, our customers become frustrated. In order to remedy the situation, we are considering changing servers.

Your company is well-known for its ability to handle Web sites with high traffic flow. Please send us the details of your service, as well as your current charges.

Thank you for your time and attention in this matter.

Sincerely,

Example 5: Letter to site maintenance service

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Vincente:

Our robotics actuator company has recently created a Web site in hopes of sharing our product line with large corporations around the world. Unfortunately, our site has not had many hits since its creation. One way of increasing our hits may be through ensuring that our site is one of the first listed when customers use the search engines.

We have recently been informed that your company provides an excellent site-maintenance program. Since we are constantly updating information and products, we need a maintenance crew which will periodically update our Web site to ensure an adequate listing spot when the subject is located by various search engines.

Please let us know what your company can do for us. We are interested in your monthly charges, as well as any initial fees. We are looking forward to hearing from you.

Sincerely,

Example 6: Letter for charges for standard web site

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Kensey:

Calendars, Etc. has been operating a Web site for more than a year. We have seen our small company grow as the market has increased in extraordinary proportions. We are now interested in periodically updating the graphics and product information on our site. Unfortunately, the employee who created and designed our site is no longer with our company. Therefore, we are seeking a maintenance service to provide our site with much-needed updates.

Please send us more information concerning your graphic maintenance abilities, including references from companies whose Web sites you are now maintaining. In addition, we are interested in your month-to-month availability as well as your service fees.

We would greatly appreciate a prompt response. Thank you for your time.

Regards,

Example 7: Internet services

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Smith:

We at Sunbright Sunglasses Company are interested in utilizing the Internet to find prospective customers for our product line. We have already located a server and must now find the designer which will provide us with a graphically appealing and informative Web site.

Your name was provided to us by General Homes, Inc. who seemed pleased with their design. Please provide us with a list of other Web sites which you have designed, including your own, with a reference name and phone number for at least three of the sites.

We realize there can be a range of fees due to the countless variables involved in designing a site. However, we would appreciate a list of your typical hourly, per page, or per job fees as well as your current availability, as we are anxious to get this project off the ground.

Thank you for your time.

Sincerely,

Example 8: Website Creation/Design

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. McKnight:

Our computer software corporation is interested in finding unique Web site designers who are skilled in creating interactive sites with specialized graphics. We have our own server and are host to a variety of sites, most of which are our own. Our new sites will be linked to our home page, but will be individually dedicated to the new branch offices that our corporation has acquired.

We are willing to pay top dollar for a top-of-the-line designer. In order to make our selection we need the following information:

• URL of your own Web site
• URLs of your six best Web sites designed by you for small businesses or corporations and the contact person’s name and phone number for at least four of the jobs
• Your current availability
• Affiliation or membership, if any, in developers groups or programs

We look forward to receiving information on your company. As soon as we receive this information, we will contact the selected designers and discuss details.

Regards,

     

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