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Of Change of Contact Personnel





Example 1: Sample letter for changing personnel contact

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Distributors:

As some of you may have heard, Albert McGillis will no longer be with our company as of August 15. While we are saddened to see him go, we wish him well in his new career.

Albert’s position as regional customer service manager will be taken over by Glenda Watts. Glenda has 15 years experience in customer service for a state branch of our company. She is well versed in all aspects of our product lines, and will be able to immediately handle all questions and/or concerns regarding ordering and shipping.

We are pleased Glenda has become the head of our productive customer service team. We are sure that after speaking with her, you will feel the same. If you have any questions concerning the change, you may direct them to Kate Moody, our office manager.

Sincerely,

Example 2: Letter for Change of Contact Personnel

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Ms. Phelps:

Upon returning from a business trip, I was informed that Tim Grossman, our public announcements contact at your office, is no longer with you. We will miss Tim at Brown & Associates. He created some superb announcements for our firm.

We have been informed that Josh Henderson is to be our new contact. Like all of your employees, we understand Josh is a highly dedicated professional with an abundance of creativity. We are looking forward to getting to know Josh at our upcoming January 8 meeting. If he has not already received copies of past work Tim has done for us, we would be happy to provide him copies from our files.

Sincerely,

Example 3: Change of Contact Personnel Letter

Company Name or Letterhead
Address
City, State, Zip

Date

Addressee
Address
City, State, Zip

Dear Mr. Gibbons:

I am writing to inform you Jenny Blakemore is no longer with Tarkington Publishers. She has decided to become a freelance agent.

My name is Peter Davies, and I will be assuming Jenny’s current editorial duties, including working with you on your technical manual.

Jenny was very enthusiastic about this project, and after reading over the draft of the manual I can see why. Too many manuals suffer from excessive dryness of tone. Yours, however, manages to engage the reader while still providing them with a wealth of information.

Jenny has briefed me on all meetings, both by correspondence and phone, so I feel I can safely say your goals for this book are very clear to me. Perhaps we can schedule a meeting over lunch to discuss the project more fully?

You can reach me at (318) 888-8888. I look forward to working with you.

Regards,

Example 4: Example letter of changing personnel contact

Memorandum

TO:

FROM:

DATE:

SUBJECT: Santa Theresa Exchange

We confirm that your memo of March 12, 19– and the contract you enclosed with it are acceptable for our purposes on the Santa Theresa Exchange. We have forwarded our check for $88,000 to Boyton National Bank.

When you are ready to begin the final phase of this transaction, please give us five days’ notice before forwarding the contracts.

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