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Third Contact






Example 1: Sample Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. Helsinki :

This is the third notice informing you that we have not received payment for the microwave oven you purchased July 19. Your account is now 90 days past due. We urge you to pay the balance without delay.

Call me if you foresee any problem in making the payment.

Sincerely,

Example 2: Example Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Barton:

At Leslie’s Interior Design we offer credit only when a customer has met our stringent requirements. Your failure to pay for the work we did on the Burl Street development severely strains the trust we placed in Oasis Homes.

We sent you reminders on June 30 and July 15 that your payment was late. It is now 90 days past due. We want to keep Oasis Homes as a customer, but that possibility lessens each day you delay payment.

If we do not receive your payment by noon on Thursday, we will be forced to pursue other avenues of resolution.

Sincerely,

Example 3: Business Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Garbo:

Unfortunately, it seems as though sending you late rent notices has become a habit. This is the third notice your have received. Your June rent is now 60 days late. Your inconsistent record of payment is a serious problem, both for this company and for your credit record. Your continued non-payment will significantly harm your ability to rent another apartment in the future.

We must solve this problem without further delay. Call me if you have any problems with making a payment-in-full by September 1.

Sincerely,

Example 4: Letter of Third Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Chaplin:

You are 90 days late paying your bill for the three pest control treatments we applied to your home in June. It is imperative you pay the balance due immediately. We have our own financial responsibilities and cannot afford to have customers be so grossly delinquent in their payments.

If you cannot pay by the end of the week, call me to discuss the matter.

Sincerely,

Example 5: Third Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Dr. Valentino:

We rarely send a third collection notice without receiving payment or even a telephone call in return. However, this is exactly the situation we are experiencing with your office. You are now 100 days late on your payment. Please pick up the phone today to tell us why you have not been able to fulfill your payment obligations.

If we do not hear from you by November 15, we will have no choice but to forward your account over to a collection agency for further handling.

Your prompt attention to this matter will be appreciated.

Sincerely,

     

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