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Second Contact






Example 1: Sample Letter of Second Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Franklin:

Your June rent is 21 days past due. Please give your payment to the building manager by the 24th. If we do not receive it by then, we will assess a $50.00 per day late fee.

Sincerely,

Example 2: Letter of Second Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Kapek:

We are concerned we have not received the check you told Ryan Clark you would send on the 12th. Such late payments are out of character for a loyal customer like you. If there is any reason why you cannot pay the amount due by the 17th, please contact me. We want to work with you to solve this problem.

Sincerely,

Example 3: Example Letter of Second Contact

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Patel:

The payment for your Jimmy Palmer model guitar is now 45 days late. This is the second notice we have sent you. We are concerned about the situation. Why not mail us a check right away so you can put the matter behind you? By making the payment now you will avoid any further damage to your credit record.

If you are unable to make the full payment, please call me to discuss payment options.

Sincerely,

Example 4: Second Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Young:

This is your second notification of non-payment for the crate of fresh salmon delivered to your restaurant September 30.

You have told me in the past you could not do without our service. We appreciate your patronage as well, but future business relations dictate that you pay your bills in a timely manner. Please send us your payment for $545.00 by November 15.

I hope we are not seeing a pattern develop in your payment habits. It is important we receive your check promptly.

Sincerely,

Example 5: The Second Contact Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Davis:

We do not like to pester our customers. However, your non-payment forces us to do just that. We are still waiting for the October balance of $2,395.00 due on your account. Your payment is now 60 days overdue. This is a serious matter. Further postponement of payment will damage your credit rating.

It is important we resolve the situation immediately. Please call me so we can arrange a meeting to discuss this matter further.

Sincerely,

     

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