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Submitting







Guidelines : Submitting

Submitting

Guidelines

  • Express appreciation for their business.
  • Outline clearly and specifically what you will do for the customer. For example, the services rendered, the materials used, the procedure, the designs, the time frame, and a breakdown of the costs.
  • Ask them to please contact you if there are any changes in their original plans.
  • Thank them for their business and assure them that you will give them the quality work they desire.

Example 1: Sample Letter for bid submission

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Donaldson:

Enclosed is Computer Wiz’s bid for designing computer systems for your sales and finance departments. The bid reflects the hard work of our technicians who strive to find the most economical solutions to your computer problems. We design our systems for flexibility so your technology can grow as your business grows.

Sincerely,

Example 2: Examples of bid submission letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Bodo:

We hope you will find our enclosed bid for the Tate Independent School District’s 1998 maintenance contract satisfactory. We strive to offer the low prices of our larger competitors while maintaining our high level of customer service. Thank you for the opportunity.

Sincerely,

Example 3: Sample Business Letter for bid submission

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Lawson:

Thank you for the opportunity to bid on Castle Gate’s roofing repairs. We hope to do business with you in the future.

Sincerely,

Example 4: Submitting Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Rodriguez:

We appreciate the opportunity to bid on the Summit City’s 1999-2002 waste disposal contract. We have been serving Jamestown and Concord for over six years, and we are confident we can meet the waste disposal needs of Summit City.

Sincerely,

Example 5: Bid Submitter Letters

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Sung:

Thank you for the opportunity to bid for Tarrytown Press’ CD-ROM version of The Guide to International Non-Governmental Organizations.

As you will see, our bid includes the design, packaging, and the disks themselves. We are proud to have Rob Tobin, formerly the chief designer at Pace Computers, as head of our new design department. I have enclosed two of his packaging ideas for your CD-ROM. Rob would be happy to speak with you about several other concepts that will complement your marketing plan.

Sincerely,

     

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