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Revising







Guidelines : Revising

Revising

Guidelines

  • Express appreciation to the customer for giving you the opportunity to bid for their business.
  • Explain that since changes have been made in the original bid specifications, the original cost and time frame will also be altered.
  • Outline the new bid with all pertinent information and details.
  • Offer the customer any special consideration you can give them, letting them know that you value their business.

Example 1: Sample letter for revising of the bid

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Miss Taylor:

Having looked over your stipulations for bids on your linen cleaning contract again, I can see we need to clarify our costs. The numbers we sent you are based on cleaning a standard-sized 12″ x 12″ napkins. Our prices are higher for cleaning larger napkins and lower for cleaning smaller ones. For example, we charge 10¢ per 14’’ x 14’’ napkin and 6¢ per napkin smaller than 10’’ x 10’’. If your napkins are not the standard size, please call me so I can revise our original bid.

We appreciate the opportunity to bid for your business.

Sincerely,

Example 2: Example letters for revising of the bid

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Matthews:

I made an error in calculating the bid for the drainage system in the Willow Hills neighborhood. I neglected to look at your intended time-frame, and assumed the six-week job could be completed within a 40-hour work week.

If the neighborhood association must have the drainage system completed between May 28 and June 10, my five-man crew will have to work approximately 50 hours of overtime. I pay them time-and-a-half above their regular $7/hour for overtime (which would be $10.50/hour @ 50 hours). Thus, the correct figure for labor costs is $2,542, bringing the total bid to $64, 294.

Please call me if you have any questions. I apologize for any inconvenience this may have caused.

Sincerely,

Example 3: Revising Bid Letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Ms. White:

I regret to inform you I have to revise the bid on the posters for the Citizens for Change Charity Auction. Unfortunately, our supplier has increased the price of sky blue recycled poster paper from 2¢ to 4¢ per sheet, forcing me to raise my cost of materials by $16.77.

My sincere apologies for any confusion this change may cause.

Sincerely,

Example 4: Letter of Revising Bid

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mr. Adamski:

Due to the unexpected rise in the cost of gasoline, we must revise the bid we submitted last week on produce delivery.

It will cost Farm Fresh 18¢ per mile to make your deliveries and we will drive 112 miles per day to collect and deliver the produce you need. Therefore, the revised daily cost will be $20.16 rather than the amount of $13.44 (shown on the original bid).

Although we strive to keep our service affordable, this additional expense is unavoidable. We appreciate your understanding.

Sincerely,

Example 5: Example letters for Requesting the company to revise the bids letter

Company Name or Letterhead
Address
City, State Zip

Date

Addressee
Address
City, State Zip

Dear Mrs. Boyle:

The amount we bid to host the Ballroom Dancers’ Fifth Annual convention was incorrect. We inadvertently gave you the price of renting the Grand Ballroom for 3 days including the cost of renting 28 tables. Since you requested only 7 tables, our corrected bid is $210.00 less than the one we submitted to you last week, for a new total of $10,780.

I apologize for the confusion. If you have any questions, please call me.

Sincerely,

     

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